Hays Specialist Recruitment is the leading global specialist recruitment group. Expert at recruiting qualified, professional and skilled people worldwide and being the market leader in the UK and Australia and one of the market leaders in Continental Europe. The Group employs over 7,000 people operating from more than 257 offices in 31 countries across 20 specialisms. Last year we successfully placed 80,000 people in permanent jobs, and around 300,000 into temporary assignments.

Hays are currently looking to employ a PA to the Managing Director for the Midlands Region based in the Birmingham office. You will need to be extremely resilient and proactive at all times, have excellent communications skills, work on your own initiative and be extremely trustworthy and flexible.

Duties:

• Providing daily support to the MD and adhoc support to 8 Midlands Directors
• Ensuring MI reporting is produced accurately and on time by chasing and collating stats from Directors on a regular basis
• Co-ordination of regional HR documentation and updating the HR database
• Arranging meetings and screening calls for the MD
• Liaising and communicating with people internally across the business
• Daily authorisation of invoices and pending internal recruitment roles on internal systems on behalf of MD
• Managing two receptionists and a senior administrator
• Day to day facilities management of the Birmingham office and liaison with Property Department
• Arranging board meetings/refreshments/catering/ taking and distributing action points
• Organising internal employee events
• Requesting travel and hotels for Directors via internal travel portal
• Processing and checking Director’s expenses
• Completing PowerPoint presentations for management and board meetings

Essential:

• PA experience at MD level
• Competent user of Excel, PowerPoint, Word and Outlook
• People management

Desirable:

• Previous administration and facilities experience

To apply please forward your CV to lisa.heathcock@hays.com or alternatively contact on 0121 230 1454.