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Facilities AssistantView Job details:
| Posted by: | Hays Construction and Property |
| View all jobs from Hays Construction and Property | |
| Address: | St Philips House, 4 St Philips Place Birmingham B3 2SL |
| Contact Details: | |
| Date Posted | 8th May 2008 |
| Reference Code: | 1315516 |
| View Since Posting: | 0 |
| Salary: | £25k |
| Vacancy Location: | Birmingham |
| Full Description: | |
| The main purpose of the job is to assist and support the Facilities Manager in providing operational delivery of all hard services management as below: 1. Visiting all sites and other assets on a regular and frequent basis 2. Carry out inspections of all site assets, reporting faults and problems to the Team Leaders and others 3. Monitoring and Auditing contractor’s log books to ensure Planned Preventative Maintenance (PPM), Legislative Compliance work and routine maintenance activities are completed on time and to agreed standards 4. Quality check of completed works and reporting of non compliance 5. Ensure Health, Safety and Environmental issues are dealt with promptly and effectively 6. Liaising with landlord’s representatives, site Team Leaders, site staff, contractors and other suppliers and attending meetings with these as appropriate 7. To be familiar with the current site access conditions and responsibilities of the site Facilities Owner with regards to maintenance and site assets 8. To be familiar with the FM contract conditions and the extent of the FM contractors’ duties and responsibilities 9. Monitor the FM contractors performance with respect to the Key Point Indicators (KPI’s) and report on their performance to the Facilities Manager 10. To utilize the FM Help Desks to provide a periodic detailed report identifying the 4 weekly quantities, types, referrals, trends of work requests and Key Point Indicators (KPI’s) to allow the Facilities Manager to provide reports and recommendations to the Regional Management teams 11. Identify failings and make recommendations for improvements 12. To defer any work requests that are outside the site access maintenance responsibilities to the Facilities Manager or Landlord 13. To communicate with the appropriate parties / stakeholders to clarify work requests and obtain best value from contractors / suppliers 14. Monitoring of work completed on site 15. Promoting the best value and service 16. Ensuring first line support for all site queries regarding reactive maintenance is delivered by suppliers 17. Participate in the Out of Hours Call Out Roster EXPERIENCE, KNOWLEDGE, QUALIFICATIONS & TRAINING The candidate should ideally have a good knowledge of; buildings maintenance and repair, financial procedures and Contract Management Be aware of the specific responsibility split between the Landlord and SITE Facilities Owner under the current site Access Conditions Be able to demonstrate good interpersonal skills and communication, IT skill, ability for working under pressure, have good people management skills and be able to deal effectively with numerous complex issues Have the ability to use database software to input information and query for reports Be able to use initiative and effectively manage their time to ensure that they work effectively and productively Demonstrate a flexible approach to all work activities with high levels of customer focus Be confident to challenge where appropriate Ideally educated to NVQ Level 3 or HNC in a related field Ideally have a minimum of 3 years experience in a similar role |
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